Public Relations & Events: FH OÖ Management GmbH

Company: FH OÖ Management GmbH

Job title: General Secretary of the Alumni Club FH OÖ

Position: Alumni Relations Coordinator

Occupied since: 11/2018 (full-time)

Description of work/tasks

Administration activities:

• Member administration and keeping the database up-to-date (CRM+/cobra);
• Supporting the club’s cashier with invoice documentation, accounting and fund collection;
• Optimization of internal processes and use of budget;

Documentation activities:

• Reporting regularly (once a quarter) to the board;
• Documenting the decisions and content of meetings;
• Drafting of FAQs and rules and regulations (for the association, for data protection, for cooperation);
• Creation of instructions for software used by other FH Upper Austria employees and by club members;
• Creation of statistical evaluations (e.g. development of the club);

Event organisation activities:

• Planning and organisation of various event formats (excursions, company visits, lectures, workshops);

Communication activities:

• Contact person for agencies and service providers;
• Responsible for the social media profiles of the Alumni Club FH OÖ (Facebook, XING, LinkedIn);
• Designing graphics, writing information documents and advertising material (posters, brochures etc.) in Photoshop and InDesign;
• Designing presentations and workshops for various target groups (club and FH Upper Austria internal);
• Content production for and content management in the club’s digital membership card;
• Representing the Alumni Club FH OÖ (internal an in public);
• Writing news articles for the website (Typo3), social media postings and newsletters (Mailworx);
• Writing articles for publications of the FH Upper Austria (e.g. “Diversity”/”Working Worlds 2030”);

Cooperation and acquisition activities:

• Negotiating deals with partner companies to increase the club’s attractiveness;
• Fostering interdepartmental networking activities at the University of Applied Sciences Upper Austria (event management, marketing, HR, internationalisation, Centre of Lifelong Learning, quality management, career centre);
• Designing workshops/formation of working groups to detect potentials and create synergies;
• Cooperation with multipliers to acquire new members;
• Conception and evaluation of internal surveys (mentimeters) within the club and the FH Upper Austria;
• Participating in interdepartmental projects (career portal, landing page design, web shop conception);
• Planning and realizing own projects (website relaunch, member area upgrade, database adaptations).